While the legal duty sits with the Responsible Person under the Regulatory Reform (Fire Safety) Order 2005, the operational accountability for ventilation hygiene compliance is almost always held by the Facilities Manager.
Core responsibilities
- Maintain a current ventilation asset register
- Operate an inspection programme aligned to TR19 risk classifications
- Hold evidence – inspection records, certificates, photography
- Address non-conformances through a defined remediation plan
- Report compliance position to leadership and insurers
Common pitfalls
- Treating ventilation hygiene as a reactive line item
- Holding evidence only at sub-contractor level
- Confusing fan and filter PPM with TR19 cleanliness compliance
- Missing kitchen extract grease management entirely